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Hall Rules

1. NAME The name of the Charity is the Almscliffe Hall.

2. OBJECTS The objects of the Charity are to promote forms of recreation and leisure time occupations for the members in the area of benefit. The area of benefit embraces the inhabitants of Huby, Mewby, Castley, North Rigton, Stainburn and Weeton without distinction of political, religious or other opinions.

3. MEMBERSHIP Membership of the Charity shall be open to all inhabitants of the villages in the area of benefit. There shall be
(a) Ordinary Membership including persons of 18 years and over.
(b) Junior membership including persons of less than 18 years.
(c) Full Membership which includes Registration in accordance with Rule 23 (b).

The Committee shall be entitled to refuse the application for membership of any person on any ground which it considers adequate.

4. REPRESENTATIVE
ORGANISATION The Committee shall on application be entitled to recognise any Representative Organisation having aims and objectives not inconsistent with the Objects of the Charity.
While so recognised, a Representative Organisation shall be entitled to such rights and privileges and use of the Charity premises as is permitted by the Committee and consistent with the Charity Deeds, Bar Rules and General Regulations of the Charity. Members of the Representative Organisation shall not automatically be members of the Charity but shall be eligible for election to membership as provided elsewhere in these Rules. Back to top

MANAGEMENT

5. MANAGEMENT The management shall be entrusted to the Committee of Management of the Charity in accordance with the provisions of the Charitable Trust Deed.

(a) Constitution ? Subject as hereinafter provided, the Committee of Management (hereinafter referred to as the Committee) shall consist when complete of 23 persons (hereinafter referred to as Members) being
6 Elected Members and
17 Representative Members.

(b) Elected Members ? Subject as hereinafter provided for casual vacancies, the Elected Members shall be appointed at the annual general meeting to be held as hereinafter provided and shall hold office from the end of the annual general meeting at which they are appointed.

(c) Representative Members ? (1) One Representative Member shall be appointed by each of the Affiliated Organisations:

(2) Each organisation shall notify the name of the person appointed by it to the secretary of the Committee.

(3) The appointment of a Representative Member may be made not more than one month before the annual general meeting and the term of office of a Representative member so appointed shall commence at the end of that meeting.

(4) If an organisation entitled to appoint a Representative Member fails to do so within the said period of one month before the annual general meeting the appointment shall be made as soon as practicable after that meeting. The term of office of a Representative Member so appointed and of a Representative Member appointed to fill a casual vacancy shall commence on the day on which notification is received by the said secretary.

(d) Co-optative Members ? The Committee may appoint if they think fit not more than five Co-optative Members elected from members of the Charity.
Each appointment of a Co-optative Member shall be made at a meeting of the Committee to take effect from the date of that meeting.

(e) Termination of Membership ? (1) Any Member who is adjudged bankrupt or makes a composition or arrangements with his creditors or who is incapacitated from acting or who communicates in writing to the Committee a wish to resign shall thereupon cease to be a Member.

(2) All the Members shall retire from office together at the end of the annual general meeting next after the date on which they came into office but they may be re-elected or re-appointed.

(f) Additional Representative Members ? The Committee shall have power by a resolution passed at a duly constituted meeting by the votes of not less than two-thirds of the Members for the time being to allow the appointment of an additional Representative Member by any organisation in the area of benefit not already named in the Scheme.

(g) Alteration of Constitution of Committee ? The constitution of the Committee as hereinbefore provided may on the application of the Committee be altered from time to time by Order of the Charity Commissioners.

(h) Casual Vacancies ? (1) Upon the occurrence of a casual vacancy the Committee shall cause a note thereto to be entered in their minute book at their next meeting and in the case of a vacancy in the office of Representative Member shall cause notice thereof to be given as soon as possible to the organisation entitled to fill the vacancy.
(2) A casual vacancy in the office of Elected Members may be filled at a meeting of the Committee to take effect from the date of that meeting.

(i) Failure to Appoint ? The proceedings of the Committee shall not be invalidated by any vacancy among its Members or by any failure to appoint or any defect in the appointment or qualification of a Member.

(j) Declaration by Members ? No person shall be entitled to act as a Member whether on a first or on any subsequent entry into office until after signing in the minute book of the Committee a declaration of acceptance and of willingness to act in the trusts of this Scheme.

(k) Members not to be personally interested ? Except in special circumstances with the approval in writing of the Commissioners no Member shall take or hold any interest in any property belonging to the Charity otherwise than as a trustee for the purpose thereof, or receive any remuneration, or be interested in the supply of work or goods, at the cost of the Charity. Back to top

MEETINGS AND PROCEDURES OF THE COMMITTEE

(a) Meetings of the Committee ? The Committee shall hold at least two ordinary meetings in each year. A special meeting may be summoned at any time by the chairman or by any two Members upon seven clear days' notice being given to all the other Members of the matters to be discussed.

(b) Chairman ? (1) At the first meeting in each year after the annual general meeting the Committee shall elect one of their number to be chairman of their meetings until the commencement of the first meeting after the annual general meeting in the following year and may also elect one of their number to be vice-chairman. The chairman and vice-chairman shall always be eligible for re-election.
(2) If the chairman and vice-chairman (if any) are absent from any meeting of the Committee the Members shall choose one of their number to be chairman of the meeting before any other business is transacted.

(c) Voting ? Except as hereinbefore provided every matter shall be determined by the majority of votes of the Members present and voting on the question but in case of equality of votes the chairman of the meeting shall have a second or casting vote.

(d) Minutes and Accounts ? a minute book and books of account shall be provided and kept by the Committee.

(e) Rules ? Within the limits prescribed by this Scheme the Committee may from time to time make and alter rules for the conduct of their business and for the summoning and conduct of their meetings and in particular with reference to ?

(1) the terms and conditions upon which the said building may be used for the purposes specified in this Scheme by persons or bodies other than the Committee and the sum (if any) to be paid for such use;

(2) the appointment of an auditor, treasurer and such other unpaid officers as the Committee may consider necessary and the fixing of their respective terms of office;

(3) the engagement and dismissal of such paid officers and servants as the Committee may consider necessary;

and

(4) the number of Members who shall form a quorum at meetings of the Committee, provided that the number of Members who shall form a quorum shall not be less than one-third of the total number of Members for the time being. Back to top

APPLICATION OF INCOME

(a) Receipts and Expenditure

The income of the Charity including all payments for the use of the said building and all donations for the benefit thereof shall be paid into a trust account at such bank as the Committee shall from time to time prescribe.

(b) The moneys standing to the credit of the said account shall be applied as the Committee shall decide in insuring as aforesaid, in maintaining and repairing the said building and furniture and effects therein and in paying all rent (if any), rates, taxes, salaries of paid officers and servants and other outgoings and in otherwise furthering the object of the Charity. Back to top

ANNUAL GENERAL MEETING

(a) There shall be an annual general meeting in connection with the Charity which shall be held in the month of April in each year or as soon as practicable thereafter.

(b) All inhabitants of the area of benefit of 18 years of age and upward shall be entitled to attend and vote at the annual general meeting.

(c) The first annual general meeting shall be convened by the existing Committee of Management of the Charity and every subsequent annual general meeting shall be convened by the Committee.

(d) Public notice of every annual general meeting shall be given in the area of benefit at least 14 days before the date thereof.

(e) Before any other business is transacted at the first annual general meeting after the date of the Scheme, the persons present thereat shall appoint a chairman of the meeting. The chairman of subsequent annual general meetings shall be the chairman for the time being of the Committee, but if he is not present, before any other business is transacted, the persons present shall appoint a chairman of the meeting.

(f) The Committee shall present to each annual general meeting the report and accounts of the Charity for the preceding year. Back to top

CUSTODY OF DEEDS

The trust deed and any other legal document governing the trust property shall remain in the custody of Armstrong Nidgeley & Co., 4 Butts Court, Albion Street, Leeds, LS5 JU, or any other firm of Solicitors who may be appointed to act for the Charity. Back to top

NOTIFICATION OF RULES

No alteration or addition to these rules shall be made except by a resolution carried by a majority of the Committee of Management at a General Meeting.

The Honorary Secretary shall as soon as possible and in any case within twenty-eight days of the making of any such alteration or addition to these rules give written notice of such alteration or addition to the chief officer of the police and to the clerk of the local authority of the district in which the Charity is situated. Back to top

RESPONSIBILITY FOR MEMBERSHIP

The Committee shall have power to expel any member who shall offend against the rules of the Charity or whose conduct shall in the opinion of the Committee render him unfit for membership of the Charity. Back to top

HIRE

(a) Application for the hire of the hall shall be made to the Hon. Booking Secretary with such notice as the Committee may from time to time determine.

(b) Charges for hiring the hall shall be paid in advance to the Secretary or the Treasurer, except for contract hirers who shall normally be required to pay in arrears quarterly against accounts rendered.

(c) Notices of cancellation of hiring shall be given by occasional or contract hirers in writing fourteen days in advance. In the absence of such notice the hirers must pay hiring charges.

(d) The person or organisation to whom the hall is let shall be responsible for its proper and orderly use, for the observance of any licensing regulations or other legal requirements governing such use, for the leaving of the hall in a clean and tidy condition, for ensuring that doors are locked, windows closed and all lights extinguished and will be liable for any damage done to the hall and its contents or any breakage or loss which must be reported to the Secretary immediately after the conclusion of the letting.

(e) The right to refuse any application received for the hire of the hall, or to refuse admission to any individual without assigning any reason, is reserved to the Committee or to the Chairman of the Committee acting on their behalf, provided that the Chairman will report his action to the next meeting of the Committee. Back to top

BETTNG, GAMING AND LOTTERIES

Nothing shall be done on or in relation to the premises in contravention of the law relating to betting, gaming and lotteries, and the person or organisation to whom the hall is let shall be responsible for seeing that the requirements of the Betting, Gaming and Lotteries Act, 1963, are strictly observed, or any subsequent legislation. Back to top

MUSICAL COPYRIGHT

The hall is licensed with the Performing Right Society under the National Licence for the performance of copyright music controlled by that Society. In the event of musical works, including dance music, being performed a list of the titles must be given or sent to the Secretary immediately after the meeting Back to top

STAGE PLAYS

The Secretary must be given at least SIX weeks' notice of a stage play production, so that the occasional licence required under the Theatres Act, 1968, or otherwise, may be obtained Back to top

MUSIC, SINGING AND DANCING

The hall is licensed for music, singing and dancing, and other public entertainment of the like kind,

from 11.30 a.m. to 1.00 a.m. Mon. to Fri.
11.30 a.m. to 12.00 p.m. Sat. and Sun. Back to top

SAFETY REGULATIONS

All conditions attaching to the granting of stage plays or other licences must be strictly observed.

Nothing shall be done that will endanger the policies of insurance relating to the hall or contents and in particular ?

(a) No obstructions may be placed in gangways or exits

(b) Fire appliances will be inspected from time to time and must be kept in their proper places and used for no other purposes. Back to top

CAR PARKING

Cars may not be parked so as to cause an obstruction at the entrance to or exits from the hall. Where parking accommodation is provided this must be used and the minimum of noise made on arrival and departure Back to top

NUISANCES

(a) Litter shall not be left in or about the hall premises.

(b) Dogs shall not be brought into the hall. Back to top

INTOXICATING LIQUORS

No intoxicating liquors are permitted to be bought, sold, or consumed on any part of the premises without express permission of the Committee, and must be in accordance with the Bar Rules. Back to top

COMMISSION

No member shall at any time be entitled to receive at the expense of the Charity (or of any member thereof) any commission percentage or similar payment on or with reference to purchases of intoxicating liquor by the Charity; not shall any member directly or indirectly derive any pecuniary benefit from the supply of intoxicating liquor by or on behalf of the Charity to members or guests apart from any benefit accruing to the Charity as a whole and apart also from any benefit which a person derives indirectly by reason of the supply giving rise to or contributing to a general gain from the carrying on of the Charity. Back to top

PURCHASE AND SUPPLY OF LIQUOR

The purchase for the Charity and the supply by the Charity of intoxicating liquor shall be in the absolute discretion of the Committee of Management. Back to top

BAR RULES

(a) The Committee shall be responsible for the management of the bar in accordance with the Licensing Acts.

(b) Full Membership is open to all inhabitants in the area of benefit over the age of 18 years, subject to their written application for Full Membership having been lodged with a member of the Committee at least 2 days previously. On acceptance their names will be entered in the Registration of Full Membership which will be kept in the Bar.

(c) Full Members and officials of visiting teams engaged in functions or contests organised by or on behalf of the Charity or any Representative Organisation in the Charity premises and the bona fide guests of such members and officials shall be entitled to order and pay for intoxicating liquor for consumption upon the Charity premises.

(d) Guests may use the rooms provided that they are accompanied by a Full Member. It shall be the responsibility of that member to enter the name(s) of the guest(s) in the Visitors' Book, which shall be kept on the premises and accessible to the members.

(e) The Committee shall appoint a Steward for the bar. The Steward shall be responsible to the Committee for the day-to-day running of the bar, and may be assisted by such other members of the Charity as the Committee deems necessary.

(f) During all times that the Main Hall is let by the Hall Committee of Management to outside organisations for functions open to the public or any section thereof and is actually being so used the communicating door which separates the Main Hall from the Lounge and Bar shall be closed so as to prevent internal access between the Main Hall and the Lounge and Bar.

(g) The maximum permitted hours for the supply of intoxicating liquor shall be Mondays, Tuesdays, Wednesdays, Thursdays

11.00 a.m. ? 3.00 p.m., 5.30 p.m. ? 10.30 p.m.

Fridays and Saturdays 11.00 a.m. ? 3.00 p.m.

5.30 p.m. ? 11.00 p.m.

Sundays, Christmas Day and Good Friday 12.00 ? 2.00 p.m.

7.00 p.m. ? 10.30 p.m. Back to top

AMENDMENTS TO RULES

Amendment to Rule 23 (g) approved by the Committee of Management at a meeting held at the Almscliffe Hall, Huby, N. Yorkshire on 2nd September, 1991.

. Delete existing and substitute:-

The maximum permitted hours for the supply of intoxicating liquor shall be:

Mondays, Tuesdays, Wednesdays, Thursdays, Fridays and Saturdays

11.00 a.m. ? 3.00 p.m.

5.30 p.m. ? 11.00 p.m.

Sundays, Christmas Day and Good Friday

12.00 ? 2.00 p.m.

7.00 p.m ? 11.00 p.m.

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Amendment to Rule 12 (f) approved by the Committee of Management at a Special Meeting held at the Almscliffe Hall, Huby, N. Yorkshire on 18th November, 1980.

Rule 12 (f) ? Delete existing and substitute:-

The Committee of Management are empowered to hire the Hall to organisations outside the area of benefit in that; there may be admitted to the registered premises of the Charity (The Almscliffe Hall) persons other than members and their guests; and subject to the condition hereinafter expressed, intoxicating liquor may be supplied to them by or on behalf of the Charity for consumption on the premises and not elsewhere. The condition referred to is:- That the premises may not be so used more than on twelve occasions in any one calendar year by any Club, Association or Organisation who are not members of the Charity.

The Premises may be so used without limit for members of the Charity holding private functions.

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Amendment to Rule 23 (g) approved by the Committee of Management at a meeting held at the Almscliffe Hall, Huby, N. Yorkshire on 10th January 2006.

Delete existing and substitute:-

The maximum permitted hours for the supply of intoxicating liquor shall be:

Mondays, Tuesdays, Wednesdays, Thursdays, Fridays, Saturdays and Sundays
9.00 a.m. ? 1.00 a.m.
and on three occasions a year until 2 a.m.

_______________________________________________________________

Amendment to Rule 16 approved by the Committee of Management at a meeting held at the Almscliffe Hall, Huby, N. Yorkshire on 10th January 2006.

Delete existing and substitute:-

The hall is licensed for music, singing and dancing, and other public entertainment of the like kind,

from 9.00 a.m. to 1.00 a.m. Mon. to Sun and on three occasions a year until 2 a.m. Back to top